Project Coordinator, Residential Construction

Location: Vancouver, British Columbia, Canada

Department: Construction

Type: Full Time

Min. Experience: Experienced

Responsible for assisting the Project Manager with all aspects of residential construction projects and sale centers including budget, schedules, contracts, change orders, purchase orders, forecasting, purchases and warranty.

Key Responsibilities:

  • Assist with preparation of permit packages by coordinating drawings and information required for the application and approval process and assist in obtaining all other municipal permits
  • Assist in the preparation and issuance of the project tender packages, including scopes of work customized for the specific project
  • Prepare bid analysis spreadsheets and recommendations for PM approval
  • Prepare the subcontracts and purchase orders for execution
  • Maintain accurate and up-to date logs for drawings, vendor/subcontractor lists, RFI'S, change orders and track responses and advise Project Management team on status
  • Assist in the development of the project schedule
  • Provide monthly project status reports that include cost forecasting, cash flows, schedule updates, safety and quality updates and issues
  • Maintain daily communication with Site Superintendents and record daily construction activity
  • Provide meeting minutes for applicable meetings as directed to attend
  • Expedite all shop drawings and approvals
  • Set up files to ensure that all project information is appropriately documented and secured
  • Process and track all project change orders
  • Assist in the processing of progress billings from subcontractors and suppliers
  • Monitor the site progress and review the quality of the work completed and note any deviations from the project timelines or specifications to the PM
  • Identify and note any site safety issues to the site superintendent and site safety officer
  • Coordinate and collect all close-out documents including as-build record drawings, warranties, operating and maintenance manuals
  • Assist in obtaining the required occupancy permits for the project
  • Assist in the recovery of all project Letter of Credits
  • Coordinate the project closeout meeting and provide a final report on the lessons learned
  • Archive project binders, drawings and relevant documents for closed jobs
  • Other duties as required

Desired Skills and Experience:

  • A minimum of 3 years of relevant work experience in residential construction projects
  • A technical Diploma or relevant University Degree an asset
  • Exceptional written and oral communication skills
  • Passion for construction and project management
  • Recognized analytical and research skills
  • Ability to handle a heavy workload, multitask, and prioritize
  • A strong work ethic, attention to detail, and excellent organizational skills
  • The ability to travel throughout the lower mainland with access to your own vehicle
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