Project Coordinator

Location: Burnaby, British Columbia, Canada

Department: Project Management

Type: Full Time

Min. Experience: Experienced

The Project Coordinators are responsible for assisting the Project Manager's with all aspects of their projects including, but not limited to the following:

  • Assist in maintaining accurate and up-to date logs (drawings, Vendor/Subcontractor list, RFI'S, Change Request, Extras), track responses and advice Project Management team on status.
  • Maintain daily communication with Site Superintendents and record daily construction activity.
  • Prepare subcontract, change order and change request documents as required.
  • Assist with preparation of Permit packages and submission.
  • Assist with communication between sub trades, construction crew, and office staff.Set up tender packages via Gradebeam, and monitor bids as they are submitted.
  • Compile and record submitted bids, and present to Project Manager for awarding.
  • Coordinate  submittals  and  gather  all  close-out  documents   including  record drawings, warranties, Operating and Maintenance Manuals.
  • Archiving of project binders, drawings, and relevant documents for closed jobs.
  • Attend project coordination and client, architect, engineer and design meetings as required.
  • Record accurate meeting minutes and circulate to attendees.
  • Assist with preparation of Invitations to Bid.

Desired Skills and Experience

  • a minimum of 5 years of relevant work experience in industrial or institutional/high rise projects;
  • a technical Diploma or relevant University Degree;
  • exceptional written and oral communication skills;
  • passion for constrution and project management;
  • recognized analytical and research skills;
  • the ability to handle a heavy workload, multitask and prioritize;
  • a strong work ethic, attention to detail, and excellent organizational skills; and
  • the ability to travel throughout the lower mainland with access to your own vehicle.


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