Project Coordinator, Industrial Construction

Location: Burnaby, British Columbia, Canada

Department: Industrial Project Management

Type: Full Time

Min. Experience: Experienced

Responsible for assisting the Project Manager with all aspects of construction projects including budget, schedules, contracts, change orders, purchase orders, forecasting, purchases and warranty.

Key Responsibilities:

  • Assist with preparation of permit packages by coordinating drawings and information required for the application and approval process and assist in obtaining all other municipal permits
  • Assist in the preparation and issuance of the project tender packages, including scopes of work customized for the specific project
  • Prepare bid analysis spreadsheets and recommendations for PM approval
  • Prepare the subcontracts and purchase orders for execution
  • Maintain accurate and up-to date logs for drawings, vendor/subcontractor lists, RFI'S, change orders and track responses and advise Project Management team on status
  • Assist in the development of the project schedule
  • Provide monthly project status reports that include cost forecasting, cash flows, schedule updates, safety and quality updates and issues
  • Maintain daily communication with Site Superintendents and record daily construction activity
  • Provide meeting minutes for applicable meetings as directed to attend
  • Expedite all shop drawings and approvals
  • Set up and maintain record files to ensure that all project information is appropriately documented and secured
  • Process and track all project change orders
  • Assist in the processing of progress billings from subcontractors and suppliers
  • Monitor the site progress and review the quality of the work completed and note any deviations from the project timelines or specifications to the PM
  • Identify and note any site safety issues to the site superintendent and site safety officer
  • Coordinate and collect all close-out documents including as-build record drawings, warranties, operating and maintenance manuals
  • Assist in obtaining the required occupancy permits for the project
  • Assist in the recovery of all project Letter of Credits
  • Coordinate the project closeout meeting and provide a final report on the lessons learned
  • Archive project binders, drawings and relevant documents for closed jobs
  • Other duties as required

Desired Skills and Experience:

  • A minimum of 3 years of relevant work experience in industrial or institutional
  • A technical Diploma or relevant University Degree
  • Exceptional written and oral communication skills
  • Passion for construction and project management
  • Recognized analytical and research skills
  • The ability to handle a heavy workload, multitask and prioritize
  • A strong work ethic, attention to detail, and excellent organizational skills
  • The ability to travel throughout the lower mainland with access to your own vehicle
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